Data Takeout - Staff and Students

When a staff member or student leaves the district (retirement, graduation, moving to another district, etc.), they may wish to move some or all of their data to another account.

For Google Drive and Gmail : Use Google Takeout Transfer - You will need to have a personal google (not a students.srvusd.net or srvusd.net account) to transfer files to before you begin. To transfer your gmail and Drive files you will want to go to https://takeout.google.com/transfer . This will transfer a copy of your files, originals will still be in your school account. Note, you cannot use this service to transfer Google Team Drive items. This service is different than changing ownership of files individually. Changing ownership of files individually is restricted to doing so with other srvusd.net or students.srvusd.net accounts.

If you have other Google content (other than what is in Drive and Gmail, including Team Drives), to download and import into a personal google account, go to https://takeout.google.com and select the items you wish to download from your school account. This site will not automatically transfer your files so you will need to be prepared to import these other files types into your personal account. You can save the files to a USB or locally on a personal computer for import later, however, it does not have to be done at the same time as the download.

Here are a couple of great Video to help Guide you through the Google Data Transfer/Download process

How to Use Google Takeout in 2022

Transfer or download your Google data with Google Takeout

For Adobe Creative Cloud Projects and Items: With Adobe’s Student Asset Migration site, you can easily transfer your Adobe Creative Cloud content and projects from a school account (srvusd.net or students.srvusd.net) to a personal Adobe Account. If you don't already have a free, personal, Adobe account, you will need to create one before you begin the migration process. Using the Migration tool will allow you to have ongoing access to your files and projects you’ve worked so hard creating. These items might include, Adobe Photoshop Images, Illustrator graphics, Spark Pages, Portfolio websites, or Behance Profiles.

To start the migration process for Adobe Creative Cloud go to Graduation.adobe.com. Please note once the migration process is complete it cannot be undone. This moves the files from your school account to your personal, files will no longer be accessible in your school account after Migration.

Here is more information about using Adobe’s Student Asset Migration tool https://helpx.adobe.com/enterprise/using/migrate-student-assets.html

For Microsoft OneDrive Files (Office Online Files, and other files you may be backing up to OneDrive): Microsoft, now partnered with Mover allows you to move/transfer your school OneDrive files to a personal OneDrive/Microsoft account. To start transferring your files, you must first have created a personal Microsoft account. Once you create or if you already have a personal Microsoft Account you can go to https://app.mover.io/login?next=/transfer/new choose “Sign in with Microsoft”

Here is some additional information about using the Microsoft Mover program to move your files https://support.microsoft.com/en-us/office/transfer-files-to-your-personal-onedrive-with-the-mover-transfer-wizard-7dbda93c-71e6-483f-8914-ad445554cd31